Welcome to Compliance Clips!
A service which will provide useful tips and information in compliance that you need to know!
Did you know that your preparation of the Consolidated Fiscal Report (“CFR”) could be more efficient and compliant if you prepare and plan the steps with a CFR Action List? This list can outline responsibilities and adherence to CFR manual appendices and help to manage deadlines.
Are you familiar with Appendix L of the CFR Manual? This appendix provides instructions on completion of time studies if an employee works in more than one program.
The key to effective time studies is to have a clear job description that summarizes the duties into PTC codes and programs. Then determine who must complete a study by preparing a grid by employee, PTC and program. Determine the time study weeks in accordance with Appendix L.
Establish an instruction sheet for employees to follow. Training of employees on the proper completion and the importance of the study is critical.
Do you know you must have a job description to support the CFR PTC codes? The description must identify and spell out the responsibilities of a specific job and the programs they work. Job descriptions also include information about knowledge and skills needed, and relationships with other positions. The description must align and “fit” within the CFR Appendix R information: education & licenses.
Do you know when you are audited by a government agency they will ask to review your Internal Control Manual? Having an effective internal control manual will not only mitigate Fraud but will help efficiency in operations, reliability of financial reporting and compliance with applicable laws and regulations.
If you are an SED provider, it is stated in the RCM that you must have an adequate internal control system and perform risk assessments. Review your system today. To be effective your internal control system must be reviewed for updates, monitored and employees must be trained.
Do you know that allocations of staff and expenses can play a key role in your ability to be under the administration maximum limit of 15% .An allocation basis (in accordance with CFR Appendix J) can allocate costs directly to the programs and therefore help to keep your agency in line with 15%. Compensation reviews and approvals from Board of Directors are essential in getting waivers and being in compliance with Covered Executive Status.